Administrative Assistant - HACU National Internship Program (HNIP): Will serve as first line of response to prospective internship applicants and universities inquiring about our program. He/she works with Program Managers to monitor and improve the quality of the student applicant pool. He/she answers or directs phone calls to other support-level or senior staff, greets visitors, performs duties such as financial record keeping, provides assistance in the setup of the intern payroll, obtains supplies, assists in coordinating direct mailings, and working on special projects. Also, he/she provides support and assistance to HNIP in a variety of other areas: recruitment, application processing, external communication, event planning, and/or securing housing for interns. Bachelor's degree (BA/BS) in business, communication, marketing, or English preferred; or associates degree, or at least 2 years related experience and/or training; or equivalent combination of education and experience. Excellent speaking, writing, and editing skills. Strong knowledge of the MS Office Suite and database applications, some HTML and content management systems management experience, and usage of social media tools. Must be able to work independently in a fast paced environment and take ownership of their tasks and responsibilities. Ability to multitask and prioritize. Must be able to travel. Must have a valid driver’s license. (Located in Washington, DC) Salary range $16.82/hour - $19.23/hour
Assistant Director of Communications and Social Media: Will support HACU communication and media relations efforts. This position will assist with the writing and editing of publications, including articles for the Association’s quarterly magazine, as well as maintaining the official social media accounts (Facebook, Twitter.) Additional duties include: writing news briefs and posting on hacu.net; content development of marketing communication conference collateral; media outreach to traditional media and campus media contacts in various markets; preparing and distributing news releases/photos; monthly newsletters and assisting with member-related alerts as well as website content. Some travel will be required to assist with conference and event communications. Qualifications include a bachelor’s degree in English, communications, public relations, or a related field. Master’s degree preferred. A minimum of three-years related work experience is required, to include news writing, editing and managing social media for an organization. Excellent written and communication skills (three writing samples required). Must be able to work independently and as part of a team. Applicant must possess knowledge of Associated Press guidelines and style. Experience in higher education communications a plus. (Located in San Antonio, TX)
Director of Development: Under the supervision of the Chief Development and Marketing Officer, plans, organizes, directs and coordinates ongoing and special fundraising programs by performing the following duties: Develops and implements fundraising strategic plan and a calendar of planned activities to reach and exceed HACU strategic goals and objectives; Conducts prospect research with local community, national, international and foundation entities to identify mutually beneficial partnerships; Writes, telephones or emails prospective contributors; Plans, coordinates and implements fund drives for special projects and events; Develops and maintains relationships with existing and prospective supporters; Maintains Raiser’s Edge database with existing and prospective donors; Manages combined Federal & state campaigns and maintains records of contributions in Raiser’s Edge to assist in the preparation of necessary internal and external financial reports; Manages and oversees the sale of conference program advertising and sponsorship solicitations for annual, capitol forum and international conferences; Collaborates with Conference & Events staff to help secure priority placement exhibit spaces as part of sponsorships and assures that sponsors and other exhibitors are properly accommodated in the exhibit area during conferences. Bachelor's degree in related area with minimum of four years’ experience in development and/or fundraising required. Master’s degree preferred. Candidate must be results oriented, able to travel periodically and proficient with Microsoft Word, Excel, PowerPoint and other PC-based software. Experience with Raiser’s Edge strongly preferred. Spanish language proficiency strongly preferred. Some travel. (Located in San Antonio, TX)
Member Services Coordinator: Will provide program coordination support, general administrative support and programmatic assistance for the Membership Department, including but not limited to: processing new member and renewal applications; creating and maintaining data on membership information database; assisting with membership drive; setting up mail merges for mail outs; maintaining and updating of membership files; assisting in the production of the Membership Directory, Membership Brochure and other departmental publications; updating membership lists and maps and website; creating, updating and maintaining member contacts database; entering daily cash receipts into online system; following up with outstanding dues; providing assistance with online application process and member inquiries or requests by phone, email, or in person. Work with Member Services and other department staff on various projects, as assigned. Excellent computer skills and/or training required with a high level of proficiency in all Microsoft Office applications including but not limited to Word, Excel and Power Point. High level of proficiency with word processing and databases required, i.e. document merges, database creation, data entry, maintenance, report generation. Strong oral and written communication skills required; similar skills in Spanish preferred. Basic oral Spanish language skills required. Ability to interact with senior staff at member institutions, including international members and prospective members, is required. Must be able to work without close supervision on difficult and complex tasks. Working knowledge of departmental programs and objectives, rules, regulations, policies and procedures applicable to assigned role and department. Bachelor’s degree (BA/BS) or equivalent required; related experience and/or training preferred; or equivalent combination of education and experience. (Located in San Antonio, TX)
Events & Communications Coordinator - HACU National Internship Program (HNIP)- In collaboration with the Executive Director and Program Managers, the individual plans and carries out a variety of HNIP events including, but not limited to, intern orientations, professional development events, receptions, tours, and staff retreats. He/she will also be responsible for managing various aspects of our print and electronic communication. Also, provides support and assistance to HNIP in a variety of other areas: recruitment, application processing, and/or securing housing for interns. Responsible for planning and producing HNIP intern orientations. In consultation with the Executive Director, he/she will identify and secure event facilities, manage all event’s details, research market, and proactively handle any arising issues. Generates RFPs, adheres to event budgets, identifies & manages subcontractors, and reviews and submits expenditures. Crafts and publishes web and social media content for each event, monthly intern newsletter, and marketing materials for recruitment. Coordinates email blasts, mass mailings, and monitors social media traffic. Provides support processing student applications, maintaining files and securing housing/travel. Promotes and conducts recruitment visits at member institutions and local, regional, and national events and conferences. Bachelor's degree (BA/BS) preferred in English, communication, business, or marketing. Proven event management experience, excellent time management, communication, sales and negotiation skills. Copy editing experience is a plus. Spanish language proficiency highly desired. Excellent speaking, writing, and editing skills. Strong knowledge of the MS Office Suite and database applications, some HTML and content management systems experience, and usage of social media tools. Must be able to work independently in a fast-paced environment. Ability to multitask and prioritize. Must be able to travel. Must have a valid driver’s license. (Located in Washington, DC) salary range $19.23 - $24.03/hour
Program Manager - HACU National Internship Program (HNIP): Under the general supervision of the Executive Director of the HACU National Internship Program (HNIP), the Program Manager (PM) is responsible for managing the HNIP’s activities and processes that support the selection, placement and successful development of the students’ internship experience in the federal government. The PM serves as one of two principal liaisons with federal government supervisors and agency liaisons and provides guidance to federal government agencies on the implementation of a successful student professional development program.
He/She will propose recruitment priorities and implement a marketing strategy based upon current and future internship contract demands. The PM must also cultivate relationships with university faculty, administrators, partner organizations, and program alumni that will contribute to the growth and quality of the student applicant pool.
He/She is responsible for producing all deliverables as specified in their assigned grants and contracts. He/She will conduct regular monitor and evaluation and data-gathering as prescribed by their assigned contracts or as directed by the Executive Director. He/She will ensure that HNIP is in full compliance with grant and contract requirements. He/She will support the HNIP Executive Director with strategic planning and partnership cultivation. The Program Managers co-direct for HNIP in the absence of the Executive Director. Minimum of a bachelor’s degree (BA/BS) in education, communication, business, or social science, or related field, and minimum of five years of experience working with college students in a professional position required. Experience in career counseling, diversity recruitment, student development, and/or program management is a plus. Master’s degree preferred. Excellent speaking, writing, and editing skills. Strong knowledge of the 2010 MS Office Suite, database applications, some HTML and content management systems management, and social media tools. Must be able to work independently in a fast-paced environment and take ownership of their tasks and responsibilities. Ability to multitask and prioritize. Must be able to travel. Spanish language proficiency highly desired. Must have a valid driver’s license. (Located in Washington, DC) Salary range $55-$65K/annual
HACU National Internship Program (HNIP) - Program Assistant (temporary 2 - 3 month position): Will provide general administrative support to the HNIP Department, including but not limited to researching field housing options for summer interns, providing support in logistical arrangements and selection process; copying, and answering phones. Excellent communication and organizational skills, Spanish language proficiency highly desirable, ability to work with little supervision. Microsoft Office proficiency required. Bachelor’s degree preferred, or one to two years related experience and/or training; or equivalent combination of education and experience. (Located in Washington, DC) Salary $13.50/hour
HACU believes that equal opportunity for all employees is important for the continuing success of our organization. In accordance with state and federal law, HACU will not discriminate against employees or applicants for employment because of race, disability, color, creed, religion, sex, gender, age, national origin, ancestry, citizenship, veteran status, or non-job related factors in hiring, promoting, demoting, training, benefits, transfers, layoffs, terminations, recommendations, rates of pay or other forms of compensation. Opportunity is provided to all employees based on qualifications and job requirements. EOE